Emergency Response Plan Template

Introduction:

This Emergency Response Plan (ERP) Template is designed to help your organization prepare for and respond effectively to emergencies. A well-developed plan can significantly reduce injury and damage during unforeseen situations.

Organization Name:____________________________

ERP Development Date:________________________

Plan Review Date:_____________________________

ERP Coordinator:_______________________________

1. Identification of Potential Emergencies

List of Potential Emergencies: Identify and list potential emergency scenarios specific to your workplace, such as fires, medical emergencies, hazardous material spills, and natural disasters.

2. General Response Procedures

Immediate Action: Outline the immediate steps to be taken in any emergency (e.g., sounding the alarm, calling emergency services).

Evacuation Procedures: Define standard evacuation procedures, including routes and assembly points.

Emergency Contacts: List emergency contact numbers, including local emergency services, management, and emergency coordinators.

3. Specific Emergency Procedures

For each identified emergency, detail specific response procedures:

A. Fire

Evacuation procedures
Location of fire extinguishers
Specific roles during a fire emergency

B. Medical Emergency

First aid response
Emergency medical service contact
Role of trained first aiders

C. Hazardous Material Spill

Containment procedures
Evacuation and safety measures
Decontamination procedures

D. Natural Disasters (e.g., Earthquake, Flood)

Safety measures specific to the type of disaster
Evacuation and shelter-in-place procedures
Post-disaster headcount and reporting

4. Roles and Responsibilities

Emergency Coordinator: Overall charge during emergencies, coordination with external agencies.
First Aid Responders: Provide first aid, manage medical supplies.
Evacuation Wardens: Assist in evacuation, ensure no one is left behind.
Communication Officer: Manage communication with employees and external parties.

5. Training and Drills

Emergency Response Training: Schedule and content for regular training sessions.
Drills: Frequency and planning for emergency drills (fire drills, evacuation drills).

6. Communication Plan

Internal Communication: Methods to inform employees about the emergency (alarms, PA system).
External Communication: Coordination with emergency services, information to media.

7. Equipment and Resources

Emergency Kits: Location and contents of emergency kits.
Special Equipment: Any additional equipment needed for specific emergencies (e.g., spill containment kits).

8. Recovery and Continuation

Post-Emergency Assessment: Procedures for assessing damage and impact post-emergency.
Business Continuity Plan: Steps to resume normal operations.