Adjustment Strategy Framework for RTW Program

Introduction

This framework is designed to guide the development of an adjustment strategy for your RTW program, ensuring that it remains flexible and responsive to the evolving needs of employees returning to work after an injury or illness.

Part 1: Principles of Adjustment

• Flexibility: Emphasize the importance of adapting the RTW plan as circumstances change.

• Employee-Centered: Focus on the needs and feedback of the returning employee.

• Timely Responses: Highlight the need for prompt adjustments to address any issues effectively.

Part 2: Identifying Needs for Adjustment

1. Monitoring Feedback: Utilize feedback from the monitoring process to identify areas needing adjustment.

2. Direct Communication: Encourage open dialogue with the returning employee for insights into necessary changes.

3. Supervisor and Team Input: Gather input from supervisors and team members about the employee's progress and potential adjustments.

Part 3: Types of Adjustments

• Work Schedule Adjustments:

  • Changes to work hours or breaks.

  • Continued or revised part-time schedules.

• Task and Role Modifications:

  • Alterations to job duties or responsibilities.

  • Temporary or permanent role changes.

• Physical Workspace Modifications:

  • Further ergonomic adjustments.

  • Relocation of workspace if needed.

• Support Services Adjustments:

  • Modifications to counseling or therapy services.

  • Changes in mentorship or peer support arrangements.

Part 4: Decision-Making Process

• Assessment of Suggestions: Process for evaluating suggested adjustments.

• Involvement of Key Stakeholders: Involving HR, supervisors, and healthcare providers in decision-making.

• Employee Participation: Ensuring the employee is an active participant in the decision-making process.

Part 5: Implementation of Adjustments

• Action Plan: Developing a clear action plan for implementing adjustments.

• Communication: Notifying all relevant parties about the adjustments.

• Timeline: Setting a timeline for the implementation of adjustments.

Part 6: Review and Feedback Post-Adjustment

• Follow-Up: Scheduling follow-up assessments to review the effectiveness of adjustments.

• Continuous Feedback: Encouraging ongoing feedback from the employee and their team.

Part 7: Documentation and Record-Keeping

• Record of Adjustments: Maintaining detailed records of all adjustments made to the RTW plan.

• Accessibility of Records: Ensuring records are accessible to authorized personnel while maintaining confidentiality.

Conclusion

Summarize the critical role that a flexible and responsive adjustment strategy plays in the success of the RTW program, emphasizing its importance in accommodating the changing needs of returning employees.